Rectangle à coins arrondis: SenApp | Seniors Learning with Apps
539394-LLP-1-2013-1-DE-GRUNDTVIG-GMP

 


2nd Project meeting Minutes

3rdrd-5th July 2014

Venue: Universidad Jaume I, Castellon de la Plana, Spain

Participants:

NAME

Partner

VincentLópez i Mateu

Externalevaluator

Ariane Girault

ESE

Estelle Ziegler

ESE

AndreiChirlesan

GIE

Stefania Bobaru

GIE

Pilar Escuder Mollón

SCU

Roger EstellerCurto

SCU

Carlos

ILI

Sónia Hetzner

ILI

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Agenda: Thursday 3rdof July 2014

 

10:00

Welcome at SCU

10:30-11:30

 

 

 

WP1: Project month 1 to24

WP1 - Project Management | ILI

·         Check up – everything in line with the project plan, its objectives, work plan, deliverables, and role of partners

·         Guidelines for communication between partners

·         Administrative and financial issues

·         Next Meeting in Paris: ESE would like to change the dates for the next meeting from February 19th and 20th 2015 to either on February 12th and 13th or on February 26th and 27th? 

 

·         D1.1 Partner Agreement signed by all partners due to 31.01.2014

·         D1.3 Interim Report due to 31.01.2015

·         D1.2 IPR Agreement and D1.4  Final Report due to end 2015

 

Coffee break

 

      11:30-13:30

 

WP2: Project month 1 to 6

WP2 – Pedagogical Concept | SCU and ILI

·         Presentation of the results of the interviews and focus groups

·         Discussion and conclusions of the results within the partnership

 

·         D2.1 Pedagogical and tutoring concept due to 31.05.2014
including a user needs analysis, desk research, expertise of WP leader

·         D2.2 Training App concept due to 30.06.2014

13:30-15:00

Lunch break

15:00-16:00

 

WP4: Project month 4 to 21

WP4 – Content development & localization | ILI

·         Presentation of  the authoring tool and first eLearning unit

·         Authoring guidelines ( Interactive session)

·         Development  of a possible curriculum (interactive session

·         Discussion about improvements within the partnership

 

·         D4.1 Curriculum and pedagogical design due to 30.09.2014

·         D4.2 Learning Units due to 30.04.2015

16:00 -16:30

Coffee break

16:30-17:30

WP7: Project month 1-24

WP7 – Dissemination  | ILI

 

·         Dissemination Plan approved by all partners

·         Website: Final discussion about the design

·         Brochure: Discussion about design and content and translations

 

·         D7.1 Dissemination plan due to 31.05.2014

·         D7.2 Website due to 30.04.2014

·         D7.3 Final Dissemination Report due to 31.12.2015

·         D7.4 Project Brochure due to 30.06.2014

 

 

Agenda: Friday 4thof July 2014

10:00-11:30

 

WP3: Project month4to18

WP3 – Technical development and implementation | ILI and GIE

·         Presentation of first technical developments

·         Requirements for further development (interactive session)

 

·         D3.1 Technical concept for SenApp due to 30.06.2014

·         D3.2 Training environment and training App due to 31.10.2014

 

 

11:30-13:00

 

WP5: Project month8to23

WP5 – Testing and piloting | ESE

·         Presentation of a first proposal

·         Discussion about improvements within the partnership

 

·         D5.1 Testing design due to 31.12.2014

·         D5.2 Piloting design due to 30.04.2015

·         D5.3 Piloting due to 31.08.2015

13:00-14:00

Lunchbreak

 

14:00-14:30

 

WP6: Project month 1 to24

 

 

WP6 – Quality monitoring and evaluation  | SCU

Feedback external evaluator

Discussion

·         Project evaluation within the partnership

·         D6.1 Evaluation plan due to 31.03.2014

·         D6.2 Interim Evaluation Report due to 31.01.20115

·         D6.3 Final Evaluation Report due to 31.12.2015

14:30-15:00

WP8: Exploitation

·         D8.1 Exploitation plan – starting activities towards a good exploitation plan

 

15:30-16:00

 

Summary of the meeting and follow ups

 

 

 

Agenda: Saturday5th of July 2014

 

10:00-13:00

Workshop on content development

·         WP2: Curriculum development

·         WP3: Experiencing the platform

·         WP4: Approach for content development

 

13:00 –13:30

 

Summary and follow ups

 

13:30

End ofour meeting

 

 

1.            Welcome and introduction

The SCU Team (Pilar Mollon and Roger Curto) welcomed everyone with a short introduction also of the meeting venue and officially opened the meeting. The agenda was approved.

2.            Presentation of the partnership

All partners presented themselves and their organizations. The external Evaluator Vincent presented himself

3.            WP1 - Project Management | ILI
Project month 1 to 24

As coordinator of the SenApp project ILI introduced the results and upcoming tasks for WP1

The partners discussed the upcoming interim report and how the administrative issues need to be presented. Additionally it was discussed how the content contribution will take place. ILI will distribute all information in November. All administrative and content information shall be sent to ILI by January 10th

For staff costs the real daily rate has to be used. The calculation of the daily rate should be done according to the internal policy on salaries in the organization. Moreover timesheets, employment contracts, official payroll documents and proofs of payment are needed.

ILI requests the use of:

          Timesheet templates

          Evidence sheets for travel/subsistence, other costs

          Excel table with payments

          Exchange rate established by the Commission

Virtual meetings: Despite the last technical difficulties using Flashmeeting, the partners have agreed to further use the tool for the next virtual meeting that will take place end of September.

Next consortium meeting in Paris: Due to the difficulties finding a common date, E-Seniors sets up a doodle to clarify the meeting dates

Next steps

Minutesofthe meeting

31.07.2014

ILI

J

3rd Virtual meeting

September 2014

ILI/All

 

3rd Partners  Meeting

March 2015

ESE/all

 

Information for Interim report

10.01.2015

All

 

D1.3 Interim Report

31.01.2015

ILI/all

 

 

4.            WP2 – Pedagogical Concept and game design | SCU 
Project month 1 to 6

SCU presented extensively the outcomes of the User Needs Analysis from all countries involved.

54 senior learners were interviewed in 4 countries (including non-users, users and experienced users). The first aim of the SenApp project was to analyze and understand the requirements and present the current situation of the senior learners but also their expectations, and attitudes). In this target is necessary also to have into account their social needs and requirements, to later relate their requirements to what the technology could offer.

All partners delivered their user needs analysis outcomes on time. For details on the analysis please check presentation on WP2 UNA/ from SCU.

It has been agreed to use three different approaches: instructivism, constructivism and connectivism. The later for supporting community building

 

Key elements of Concept

1.      LMS for training delivery, adapted for the target group. ILIAS open Source or similar will be used

2.      25 Units focusing on different aspects. 10 for the basic information and 15 with advanced concepts

3.      Each unit includes: Introduction: What do I learn, How do I do. The units include textual explanations, pictures and screenshots, glossary, self assessment questions and tests, self-reflection questions, summary, feedback questionnaire and in most cases videos illustrating the whole process.

4.      Communication facilities for asynchronous and synchronous communication shall be added to the platform.

5.      The contents  are task oriented

6.      Supporting Community building

7.      Online or blended, adapted to the learners needs and the organization possibilities

8.      Contents are focusing on Daily life experiences

9.      Forums for seeking for apps

10.  Contents (initial ideas) : Handling; security; apps, speech, cloud, delete (cleaning), communication, basic concepts (touch, finger, ...)

 

Next steps:

D2.1 Pedagogical and tutoring concept

31.07.2014

SCU/all

 

D2.2 Training App concept

31.07.2014

SCU/all

 

 

WP3 – Technical development and implementation | ILI and GIE           Project month 4 to 18

GIE started the discussion about WP3 with a detailed presentation on the technical concept. For this check the WP3 – Technical Concept from GIE, v1

SCU presented first ideas for the look and feel of the platform;

·         senapp.vcampus.org (static website with external resources

·         av.campus.org (moodle)

ILI presented a very first prototype of the learning platform. A more developed prototype will follow by August / September.

Further more it has been agreed that

Captivate 8 will be used for the development of the contents

The contents will support both: iOS and Android. Testing will be done only for iOS

Next steps

D3.1 Conclusion of the Technical concept

August  2014

GIE/ILI

 

Development of the LMS appearing like an APP (ILIAS adaptation)

September 2014

ILI

 

 

5.            WP4 – Content development & localization | ILI
Project month 4 to 21

A first prototype of the contents shall be available end of August 2014. Developed in line with the pedagogical concepts.

ILI will be the main author of the contents in close collaboration with SCU. Partners receive translation documents that can be re-imported to captivate. The process shall be tested and improve in the course of the project

Look and feel shall be in line with the project logo. ILI is developing a first proposal.

10 Multimedia units shall be ready by November 2014 and will further be localized to Spanish

Afterwards further 15 multimedia learning units will be developed and translated in all partners languages till the beginning of the 2nd testing phase in April 2015.

Next steps:

Development of a prototype learning unit

August 2014

ILI

 

Development of a curriculum proposal according results of WP2

August 2014

SCU

 

D4.1 Curriculum and pedagogical design

30.09.2014

ILI

 

Development of 10 multimedia learning units

31.10.2014

All

 

Translation of 10 multimedia learning units

30.11.2014

SCU/ILI

 

Development of 15 multimedia learning units

28.02.2015

All

 

Translation of 15 multimedia learning units

31.03.2015

all

 

D4.2 25 Learning Units

30.04.2015

 

 

 

 

6.            WP5 – Testing and piloting | ESE          
Project month 8 to 23

ESE presented a first proposal for coordinating the work for an effective testing and piloting. For further details please check WP5 testing and piloting presentation from ESE (dropbox)

It has been agreed

1.      Pre-testing via focus groups  MethodolofyeSeniors  Mock ups and developments

2.      Testing in January and Frebruary in Germany and Spain

3.      Piloting from mid-April to July in all countries

Next steps:

Proposal for pre-testing

October .2014

ESE

 

D5.1 Testing design

15.12.2014

ESE/all

 

1st Testing Phase (DE/ES)

PM 12 - 15

SCU/ILI

 

D5.2 Piloting design

30.04.2015

ESE/all

 

2nd Testing Phase

PM 16 - 19

all

 

D5.3 Piloting

31.08.2015

ESE/all

 

 

 

 

 

 

7.            WP6 – Quality monitoring and evaluation  | SCU   
Project month 1 to 24

SCU summarised briefly the current status oft he project

·         Communication isgoingverywell

·         Risks: Tablets buying / having enough resources, also money for translating  could be a topic within the project

·         No risks that put the objectives in failure – as part of the summative evaluation / feedback and presentation very good, the quality has been improved due to the feedback of all partners

 

External Evaluator Vincent Lopez Mateu was at the meeting. Its feedback is attached to the minutes

Key Statements:

·         Every body very transparent and clear

·         The overall strategy for the project – should be included in the exploitation pkan

·         The resources could be a problem for the further development of the ambitious project  and should be carefully checked

·         Make more explicit the workflow of the project  - Gantt chart to represent the relationship (to do list of Amrei)

·         Make the impact more explicitly – by presenting  the results and accessing the impact

·         Unit about the fear and shame of not doing well could be also part of the curriculum

·         Reinforcing the enjoyment of learning

·         SenApp is a away to bridge offline – to online: the project should develop a claim  / brand an d communicate it well

·         A training roadmap is necessary

·         More indicatorsfor the scientific impact

·         More work-flow, intersection actions and decisions

 

Next steps

 

 

 

 

Develop a „Project claim“

31.08.2014

ILI

 

Develop a project Gantt

 

SCU

 

D6.2 Interim Evaluation Report

31.08.2014

 

 

D6.3 Final Evaluation Report

31.12.2015

SCU/all

 

 

8.            WP7 – Dissemination  | ILI          
Project month 1 to 24

Dissemination Plan:Dissimilation plan and ways of reporting have been agreed. ILI proposal has been accepted.

Website: Website first version is almost concluded

Brochure: Brochure is almost concluded and will be translated and printed in all project languages

Dissemination events: Partners discussed different events to present SenAPP. Additionally possible journal papers were also discussed. SCU will organize in April 2015 a conference focusing on the seniors and technology. The SenAPP project will have a prominent role at the conference and conference journal.

Contacts to different senior organisations such as BAGSO, Age platform and Adult learning shall be further established.

Next Steps

D7.2 Conclude Website

Senapp Presentation

31.07.2014

ILI

 

 

Translation of the brochure in all partners languages

30.08.2014

all

 

D7.4 Project Brochure

30.08.2014

ILI

 

D7.3 Final Dissemination Report

31.12.2015

ILI

 

 

9.            WP8 – Exploitation  | GIE
Project month 12 to 24

GIE presented a first proposal for the exploitation plan, exploitation strategy and targets. Please check the respective D8.1 Exploitation plan by GIE

Next steps

Exploitationtable

31.08.2014

GIE / ALL

 

D8.1 Exploitation Plan

31.12.2014

GIE

 

D8.2 Implementation Guidelines  (eBook)

31.08.2015

GIE

 

D8.3 Exploitationreport

31.12.2015

GIE

 

 

10.       To dos for the next monthuntil 3rd meeting


 

WHAT

DEADLINES

WHO

Done

WP1: Project Management | ILI

PM 1 - 24

 

 

Minutesofthe meeting

31.07.2014

ILI

J

3rd Virtual meeting

September 2014

ILI/All

 

3rd Partners  Meeting

March 2015

ESE/all

 

Information for Interim report

10.01.2015

All

 

D1.3 Interim Report

31.01.2015

ILI/all

 

WP2: Pedagogical Concept and App design | SCU

PM 1 - 6

 

 

D2.1 Pedagogical and tutoring concept

31.07.2014

SCU/all

 

D2.2 Training App concept

31.07.2014

SCU/all

 

WP3: Technical development and implementation | GIE

PM 4 - 18

 

 

D3.1 Conclusion of the Technical concept

August  2014

GIE/ILI

 

Development of the LMS appearing like an APP (ILIAS adaptation)

September 2014

ILI

 

WP4: Content development & localization | ILI

PM 4 - 21

 

 

Development of a prototype learning unit

August 2014

ILI

 

Development of a curriculum proposal

August 2014

SCU

 

D4.1 Curriculum and pedagogical design

30.09.2014

ILI

 

Development of 10 multimedia learning units

31.10.2014

All

 

Translation of 10 multimedia learning units

30.11.2014

SCU/ILI

 

Development of 15 multimedia learning units

28.02.2015

All

 

Translation of 15 multimedia learning units

31.03.2015

all

 

D4.2 25 Learning Units

30.04.2015

 

 

WP5: Testing and piloting | ESE

PM 8 - 23

 

 

Proposal for testing and piloting design

03.07.2014

ESE

 

D5.1 Testing design

31.12.2014

ESE/all

 

1st Testing Phase (DE/ES)

PM 12 - 15

SCU/ILI

 

D5.2 Piloting design

30.04.2015

ESE/all

 

2nd Testing Phase

PM 16 - 19

all

 

D5.3 Piloting

31.08.2015

ESE/all

 

WP6: Quality monitoring and evaluation  | SCU

PM 1 - 24

 

 

Develop a „Project claim“

31.08.2014

ILI

 

Develop a project Gantt

 

SCU

 

D6.2 Interim Evaluation Report

31.08.2014

 

 

D6.3 Final Evaluation Report

31.12.2015

SCU/all

 

D6.1 Evaluation plan

31.03.2014

SCU

 

WP7: Dissemination  | ILI

PM 1- 24

 

 

D7.2 Conclude Website

31.07.2014

ILI

J

SenappPresentation

31.07.2014

 

 

SenApp Press

31.07.2014

 

 

Translation of the brochure in all partners languages

 

 

 

D7.4 Project Brochure

30.08.2014

ILI

 

D7.3 Final Dissemination Report

31.12.2015

ILI

 

WP8: Exploitation  | GIE

PM 12 - 24

 

 

Exploitationtable

31.08.2014

GIE / ALL

 

D8.1 Exploitation Plan

31.12.2014

GIE

 

D8.2 Implementation Guidelines  (eBook)

31.08.2015

GIE

 

D8.3 Exploitationreport

31.12.2015

GIE